Job Title: Administrator (Construction and Engineering)

Department: Construction

Reporting to:  Senior Administrator/Coordinator

Salary: £9,549 - £9,985 per annum, actual salary

Annual Leave: 30 days per annum plus bank holidays (pro rata)

Contractual hours: 15 hours per week (2 days)

Basis: Part time, Permanent

Pension: NEST

Location: Middlesbrough College Main Campus, TS2 1AD

The Role

We are seeking a highly organised and proactive Administrator to support the Directorate with a wide range of administrative and data‑related tasks. In this role, you will assist Associate Directors with the preparation of college reports, implement data‑checking systems for learner records, and liaise with parents, carers, and external services to arrange learner meetings while maintaining Pro-Solution diary entries and individual learning plans. You will support Attendance Officers by managing attendance queries and communications, carry out confidential work using Word, Excel and Access, and design and maintain departmental databases. The role also includes managing centralised filing systems, coordinating departmental returns in line with College financial, HR and quality procedures, assisting HR with recruitment via Access, and supporting the administration of enrolment planning and processing. This is an excellent opportunity for someone who thrives in a fast‑paced environment and is confident managing varied administrative responsibilities.

Key Responsibilities 

• Assist the Associate Director’s with preparation of college reports.

• Implement a data check system relating to learner record documentation to include enrolment, transfer, withdrawal and completions.

• Liaise with parents, carers and external services to arrange learner meetings. Maintain clerical support on Pro-Solution Diary and maintenance of learner individual learning plan.

• Support the Attendance Officers with learner attendance, including liaising with parents, carers and learners by answering calls and dealing with queries.

• Carry out all confidential work using Word, Excel and Access for Directorate Staff as required and to have knowledge of electronic systems and files for documentation and storage.

• Design and maintain department databases and software programmes.

• Set up and maintain the centralised and standardised Directorate filing systems, including programme files, confidential learner files.

• Co-ordinate departments returns in line with the College’s Financial, HR and Quality procedures.

• Assist the HR department via Access recruitment service.

• Assist with the administration of enrolment planning and processing

Skills, Knowledge & Expertise

• Minimum Level 3 Business Administration qualification
• Grade C or above in Maths and English (or equivalent).
• Evidence of up-to-date CPD
• Excellent organisational and communication skills
• Excellent word processing skills.
• Highly motivated and able to work on own initiative.
• A high degree of IT literacy, particularly in the use of Microsoft office applications.
• Excellent range of administrative skills.
• Ability to always prioritise work.
• Good interpersonal skills and the ability to relate to a wide range of people (students and staff).
• Ability to maintain accurate and confidential records
• Awareness and commitment to College’s Equality and Diversity Ethos.
• Team player and flexible approach to working pattern at all times.
• Confident and friendly attitude.
• Commitment to excellence.

Please see the person specification for full details.

Why Join Us?

• Substantial annual leave entitlement plus holiday purchase scheme.

• Health & Wellbeing; free gym membership, 24/7 counselling for you and your family

• Family-friendly policies: flexible hours and a supportive work environment

• Employee Assistance Programme (EAP): confidential support including counselling, legal and financial advice.

• Professional development: extensive training, mentoring, and career progression opportunities

• Funded CPD opportunities, regular staff development training, and paid volunteering days

• Access to discounted hair and beauty treatments at our onsite salon.

• College benefit scheme – College Extras:

• Up to 15% cashback at top retailers & restaurants

• Discounted gift cards for big brands

• Home & tech upgrades via salary sacrifice

• Cycle to Work scheme

• Coming soon: EV leasing

• Discounted onsite car parking.

To learn more about working at Middlesbrough College, please visit our Work For Us page.

For further details and to discuss the role in more detail, please contact Carolyn Moore, Senior Administrator on C.Moore@mbro.ac.uk

Are you ready to make your mark?

If you’re looking to join a team that cares about their staff wellbeing, values their personal development and works with them to have a positive impact on student experience, come to Middlesbrough College!

About Middlesbrough College

Middlesbrough College is a leading provider of education and training in the North East, offering A-levels, vocational courses, apprenticeships, and degree-level qualifications. With state-of-the-art facilities and a commitment to staff development, we’re proud to create opportunities for learners and colleagues alike, fostering an environment where everyone can grow, thrive, and make a real difference.

Our Vision, Mission and Values

Across our campus and community, Middlesbrough College is driven by a clear vision, mission, and values that not only shape what we do for students—but also make us a great place to work, grow, and thrive. Find out more here.

Safeguarding Our Students

Middlesbrough College is committed to safeguarding and promoting the welfare of all students. All staff are expected to share this commitment. If you’re successful, you’ll be required to complete thorough pre-employment checks, including an enhanced DBS check and satisfactory references. All posts at Middlesbrough College involve regulated activity and are therefore exempt from the Rehabilitation of Offenders Act (ROA) 1974. The amendments to the ROA 1974 (Exceptions Order 1975, (amended 2013 and 2020)) mean that when applying for certain jobs and activities, certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. The MOJ’s guidance on the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications, related exceptions and further information.

Please be aware that it is a Criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children.

Right to work

Applicants must have the legal right to work in the UK at the time of application. Unfortunately, we are unable to offer visa sponsorship for this role.

Recruitment Process

Applications are shortlisted for interview as they are received, and so early application is encouraged. We reserve the right to commence the interview process and close the vacancy prior to this date.

Equality & Diversity

Middlesbrough College is an equal opportunities employer, committed to creating an inclusive workplace where everyone is valued. We welcome applications from all backgrounds and make recruitment decisions based on skills and experience. As a Disability Confident employer, we actively support applicants with disabilities.

Please view the job description here -  Job Description