Job Title: Administrator - Health & Safety Team

Department: Health, Safety, Environment and Sustainability (HSES)

Reporting to: Head of Health Safety & Environment

Salary: £23,555 - £24,631 per annum (actual salary)

Annual Leave: 30 days per annum plus bank holidays (pro rata)

Contractual hours: 37 hours per week

Basis: Full time, Permanent

Pension: NEST

Location: Middlesbrough College Main Campus, TS2 1AD

The Role

We are looking for a proactive and organised Administrator to support our Health, Safety and Estates functions. You will by provide a friendly and efficient response to enquiries, managing incident and accident reporting through Smartlog/Halo, and ensuring all data is accurate, complete, and monitored effectively. In this role, you will maintain detailed records, produce monthly reports, carry out workplace audit checks via Pro Engage, and support confidential administrative processes using Microsoft and College systems. You will liaise closely with departments across the College, maintain the approved First Aid list, assist with recruitment administration, collate high‑risk student and staff information, and monitor DSE assessments, including arranging eyesight tests, prescription eyewear, and equipment requirements. This is a key role for someone with strong attention to detail, excellent communication skills, and confidence working across multiple systems to ensure the smooth running of our compliance and safety processes.

Key Responsibilities

• Provide a courteous helpful and friendly response to all enquiries.
• Collate all incidents and accidents on “Smartlog/Halo” and produce timely reports when required.
• Review and collate all assigned actions from HSES reports and monitor to ensure completion in accordance with assigned priorities.
• Liaise with all departments to ensure that submitted incident and accident data is accurate and complete.
• Maintain accurate and detailed data for all incidents and accidents and produce monthly reports for departmental reviews.
• Conduct regular and timely monitoring audits of submitted workplace/works experience HSE vetting and Employer Liability Insurance documentation via “Pro Engage” and report deficiencies.
• Carry out confidential work using Microsoft & college software as required and to have knowledge of electronic systems and files for documentation, storage and retrieval.
• Maintain the College’s list of approved First Aid personnel and liaise with the HR/Finance dept to ensure that First Aid payment entitlements are processed on a monthly basis.
• Assist the HR department via Networks recruitment service providing recruitment admin support for the Campus Estates and Building Services Team.
• Collate maintain and update the  student/staff high risk file (incident response file) based on information entered on “Pro Solution/Pro Monitor” by the Students Services, ALS and HR departments.
• Liaise with HR/Finance and all other departments to collate and monitor all DSE assessment data, including the provision for eyesight tests and prescription glasses and for the requirements of additional equipment and furniture for DSE users.

Skills, Knowledge & Expertise

• Excellent organisational and communication skills.
• Highly motivated and able to work on own initiative.
• A high degree of IT literacy, particularly in the use of Microsoft office applications.
• Excellent range of administrative skills.
• Willingness to undertake additional training to enhance skills and competencies.
• Ability to always prioritise work.
• Good interpersonal skills and the ability to relate to a wide range of people (students and staff).
• Awareness and commitment to College’s Equality and Diversity Ethos.
• Team player and flexible approach to working pattern at all times.
• Confident and friendly attitude.

Qualifications 

• Minimum Level 3 Business Administration qualification (or equivalent), or willing to work towards.
• Grade C or above in Maths and English (or equivalent).
• Evidence of up-to-date CPD.

Please see the person specification for full details.

Why Join Us?

• Substantial annual leave entitlement plus holiday purchase scheme.

• Health & Wellbeing; free gym membership, 24/7 counselling for you and your family

• Family-friendly policies: flexible hours and a supportive work environment

• Employee Assistance Programme (EAP): confidential support including counselling, legal and financial advice.

• Professional development: extensive training, mentoring, and career progression opportunities

• Funded CPD opportunities, regular staff development training, and paid volunteering days

• Access to discounted hair and beauty treatments at our onsite salon.

• College benefit scheme – College Extras:

• Up to 15% cashback at top retailers & restaurants

• Discounted gift cards for big brands

• Home & tech upgrades via salary sacrifice

• Cycle to Work scheme

• Coming soon: EV leasing

• Discounted onsite car parking.

To learn more about working at Middlesbrough College, please visit our Work For Us page.

For further details and to discuss the role in more detail, please contact Ian Ward, Head of Health Safety & Environment on Ian.Ward@tte.co.uk

Are you ready to make your mark?

If you’re looking to join a team that cares about their staff wellbeing, values their personal development and works with them to have a positive impact on student experience, come to Middlesbrough College!

About Middlesbrough College

Middlesbrough College is a leading provider of education and training in the North East, offering A-levels, vocational courses, apprenticeships, and degree-level qualifications. With state-of-the-art facilities and a commitment to staff development, we’re proud to create opportunities for learners and colleagues alike, fostering an environment where everyone can grow, thrive, and make a real difference.

Our Vision, Mission and Values

Across our campus and community, Middlesbrough College is driven by a clear vision, mission, and values that not only shape what we do for students—but also make us a great place to work, grow, and thrive. Find out more here.

Safeguarding Our Students

Middlesbrough College is committed to safeguarding and promoting the welfare of all students. All staff are expected to share this commitment. If you’re successful, you’ll be required to complete thorough pre-employment checks, including an enhanced DBS check and satisfactory references. All posts at Middlesbrough College involve regulated activity and are therefore exempt from the Rehabilitation of Offenders Act (ROA) 1974. The amendments to the ROA 1974 (Exceptions Order 1975, (amended 2013 and 2020)) mean that when applying for certain jobs and activities, certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. The MOJ’s guidance on the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications, related exceptions and further information.

Please be aware that it is a Criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children.

Right to work

Applicants must have the legal right to work in the UK at the time of application. Unfortunately, we are unable to offer visa sponsorship for this role.

Targeted Retention Scheme

Eligible FE teachers in their first five years could receive a £2,000–£6,000 Targeted Retention Incentive for teaching key subjects ( construction, chemistry, computing/ICT, early years, engineering, maths, physics). Check full criteria and application window on GOV.UK.

Recruitment Process

Applications are shortlisted for interview as they are received, and so early application is encouraged. We reserve the right to commence the interview process and close the vacancy prior to this date.

Equality & Diversity

Middlesbrough College is an equal opportunities employer, committed to creating an inclusive workplace where everyone is valued. We welcome applications from all backgrounds and make recruitment decisions based on skills and experience. As a Disability Confident employer, we actively support applicants with disabilities.

Please view the job description here - Job Description