Job Title: Work Placement Administrator

Department: TTE Study Programmes

Reporting to: Work Placement & Scholarship Team Leader

Salary: £23,555 - £24,631 per annum

Annual Leave: 30 days per annum plus bank holidays

Contractual hours: 37 hours per week

Basis: Full time,Permanent

Pension: NEST

Location: Middlesbrough College Main Campus, TS2 1AD

The Role 

The Work Placement Administrator provides essential administrative and clerical support to the Placement Team, ensuring the smooth coordination, monitoring, and delivery of student work placements. The role includes maintaining accurate databases, supporting quality assurance processes, tracking attendance, managing DBS/CSCS requirements, and contributing to wider departmental administration. The post holder plays a key part in supporting the College’s commitment to Equality, Diversity, Quality, and Health & Safety.

Key Responsibilities

• Maintain and update databases, spreadsheets, and tracking systems relating to student work placements.

• Monitor and report student attendance/absence and follow up on non‑attendance during placements.

• Provide clerical and administrative support for placement quality procedures and documentation.

• Manage and support the DBS and CSCS card processes for placement students.

• Set up and maintain efficient clerical systems to support Placement Coordinators and wider team operations.

• Work flexibly across the department, supporting general administrative duties as required.

Skills, Knowledge & Expertise

• Strong IT skills, including confident use of spreadsheets, databases, and word processing software.
• Excellent administrative, organisational, and filing skills, with the ability to prioritise tasks and work under pressure.
• Good interpersonal skills, able to communicate effectively with students, staff, and external partners.
• Commitment to Equality & Diversity, Quality standards, and maintaining confidentiality and professionalism.
• Ability to work flexibly and as part of a team, adapting to changing departmental needs.
• Desirable: Interest in developing office IT systems and contributing to continuous quality improvement.

Please see the person specification for full details.

Why Join Us?

• Secretarial or Administration qualifications at Level 2/3 (or to be working towards if the candidate is an Apprentice).
• Grade 4 or above in Maths and English (or equivalent).
• Excellent word processing skills.
• A high degree of IT literacy, particularly in the use of spread sheets and database packages.
• Good range of administrative/filing skills.
• Ability to prioritise and work under pressure.
• Good people skills and the ability to relate to a wide range of people (students and staff).
• Awareness and commitment to College’s Equality and Diversity Ethos.
• Team player.
• Flexibility in terms of working day (some evening work may be necessary).
• An interest and commitment to development of IT practices within the office – Desirable.
• An interest and commitment to quality standards – Desirable.

To learn more about working at Middlesbrough College, please visit our Work For Us page.

For further details and to discuss the role in more detail, please contact Emma Richardson,  Work Placement & Scholarship Team Leader on emma.richards@northernskills.co.uk

Are you ready to make your mark?

If you’re looking to join a team that cares about their staff wellbeing, values their personal development and works with them to have a positive impact on student experience, come to Middlesbrough College!

About Middlesbrough College

Middlesbrough College is a leading provider of education and training in the North East, offering A-levels, vocational courses, apprenticeships, and degree-level qualifications. With state-of-the-art facilities and a commitment to staff development, we’re proud to create opportunities for learners and colleagues alike, fostering an environment where everyone can grow, thrive, and make a real difference.

Our Vision, Mission and Values

Across our campus and community, Middlesbrough College is driven by a clear vision, mission, and values that not only shape what we do for students—but also make us a great place to work, grow, and thrive. Find out more here.

Safeguarding Our Students

Middlesbrough College is committed to safeguarding and promoting the welfare of all students. All staff are expected to share this commitment. If you’re successful, you’ll be required to complete thorough pre-employment checks, including an enhanced DBS check and satisfactory references. All posts at Middlesbrough College involve regulated activity and are therefore exempt from the Rehabilitation of Offenders Act (ROA) 1974. The amendments to the ROA 1974 (Exceptions Order 1975, (amended 2013 and 2020)) mean that when applying for certain jobs and activities, certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. The MOJ’s guidance on the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications, related exceptions and further information.

Please be aware that it is a Criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children.

Right to work

Applicants must have the legal right to work in the UK at the time of application. Unfortunately, we are unable to offer visa sponsorship for this role.

Recruitment Process

Applications are shortlisted for interview as they are received, and so early application is encouraged. We reserve the right to commence the interview process and close the vacancy prior to this date.

Equality & Diversity

Middlesbrough College is an equal opportunities employer, committed to creating an inclusive workplace where everyone is valued. We welcome applications from all backgrounds and make recruitment decisions based on skills and experience. As a Disability Confident employer, we actively support applicants with disabilities.

Please view Job Description here - Job Description